Program Monitoring and Evaluation / Grants Compliance and Ethics Officer – OTI (Worldwide)
Casals is seeking qualified Program Monitoring and Evaluation/Grants Compliance and Ethics Officer candidates for an anticipated USAID/OTI funded project. The Program Monitoring and Evaluation/Grants Compliance and Ethics Officer is a member of the project team and carries out duties to ensure the Casals team continually reviews the impact of the project and learns from experiences during grant implementation to improve overall project performance. S/he reports directly to the Chief of Party, and works closely with the Program Development Officers (PDO).
S/he will be responsible for ensuring the organizational integrity of the project through the development of systems and measures to prevent and/or minimize intentional or unintentional misapplication of client funds through collusion, fraud, or nepotism. S/he will monitor attempts of project staff and beneficiaries to participate in unethical activities including illegal purchase orders, grant distribution, accepting kickbacks, and falsifying documentation. Additionally, s/he will work with the project senior management team to ensure the operations follow all local and corporate legal and ethical business requirements and that all project team members are trained and aware of such provisions.
DUTIES & RESPONSIBILITIES
- Lead Monitoring and Evaluation (M&E) responsibilities including reporting on project outputs, relevance of the grants in relation to the country objectives, and targets and time frame of specific grants.
- Generate ideas and draft success stories and case studies about project/grant activities.
- Synthesize information from the team to draft monthly and quarterly reports. Work with the PDOs, Casals staff and consultants to facilitate the timely production of other reports.
- Develop “three-months-after” evaluation’ and client satisfaction studies; document the lessons learned from the grant making and implementation process.
- Synthesize, analyze, and effectively disseminate findings to various stakeholders.
- Participate in periodic team meetings to discuss current country context issues, present and discuss grant ideas, and report on the progress and lessons learned from grant implementation.
- Ensure there are no ethical violations in human resource, procurement and payment processes.
- Work with senior management to identify instances where employees have knowingly engaged in fraudulent and/or corrupt activities or unethical actions.
- Investigate situations where allegations of unethical behavior have taken place and collects evidence of such acts to be reported to the Chief of Party (COP).
- Work with the COP to design and implement a quick reaction system for handling allegations of unethical or corrupt behavior by staff members.
- Design and implement grant compliance and ethics training for all grantees and team members.
- Design and implement a grant and ethics monitoring and documenting system, including a provision for internal and external safe reporting of unethical and questionable activities on grants
Title of Supervisor: Operations Manager/Deputy Chief of Party
USAID Office of Transition Initiatives (USAID/OTI)
REQUIRED KNOWLEDGE AND SKILLS
- Ability to maintain confidentiality
- High proficiency in computer applications, such as Microsoft Word, Excel, and Access
- Excellent analytical and writing skills, including strong attention to detail
- Capable of quickly performing multiple tasks simultaneously.
- Excellent interpersonal skills with the ability to work cooperatively, tactfully and diplomatically with a culturally diverse group of people
- Ability to foster and maintain a spirit of unity, teamwork and cooperation
- Sensitivity in working with multiple cultures and beliefs, and to gender equity
- Fluency in local language and a high-level proficiency in written and spoken English required.
- Working knowledge of human resources, procurement, finance, and grant implementation and awarding.
- Firm understanding of confidentiality.
- Understanding of activities involving fraud and corruption in a field program environment.
REQUIRED EXPERIENCE & EDUCATION
- University degree in social science or mass communication, human Resources, finance, or procurement.
- High proficiency in writing, reading, and speaking English.
- Three years of experience in monitoring and evaluation and communications, conducting investigations, gathering evidence, and ethics systems management.
- Past experience investigating activities and collecting evidence in a discreet manner.
- Strong experience in working with beneficiaries and suppliers as well as forming relationships to facilitate the collection of information relevant to active or potential investigations.
- Ability to prioritize and keep deadlines.
PHYSICAL AND WORKING REQUIREMENTS
- Living and work conditions at the assignment location could be remote and uncomfortable
- Long hours, exposure to weather and hazardous conditions
- Personnel should be capable of moving on short notice and under adverse conditions
Must be willing to live in the country where the project is to take place and travel if necessary throughout the country.
The above information on this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.
HOW TO APPLY
Send CV, references, and USAID Biographical Data Sheet to email@example.com.
USAID BioData Sheet is available at transition.usaid.gov/forms/AID1420-17.doc (copy link and paste into browser).
Please reference ” M&E – Compliance – Worldwide” in the subject line of your email.